CLUB MEETING NOTES November 16th Seattle

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The Business Meeting Session was held at the Alki Masonic Temple in Seattle, WA and called to

order at 10:04 am by PNTC Acting President Steve Crow.

Introduction of the Board of Directors:

Steve Crow..................Acting PNTC President

Steve Crow .................PNTC Washington Vice President

Jerry Lane ...................PNTC Oregon Vice President

Conrad Berthold...........PNTC Treasurer

Walt White ..................PNTC Washington Secretary

Vince Bogard ..............PNTC Oregon Secretary

Old Business:

The meeting attendees were informed that the 2023 PNTC Monthly Meeting Dates are posted on

our website and a list of those dates/locations were read.

There were no new Scholarship updates from Annmarie, everything has been handled. She

created a flyer that people are welcome to pickup from her table and share these with schools or

people that want to take part in the scholarship program.

At the last Oregon meeting we had 10 of the BITW favors were offered for sale. At this Seattle

meeting there were also 10 offered for sale by usage of a Sign-up Sheet. At the Oregon meeting

there were four people that signed-up for purchasing the favor.

We still have several of the “Register Caliper” that were made by Lee Valley for our BITW. At the

Portland meeting (Jerry Lane’s Museum) there was a motion passed to sell these to members for

$30 each. The motion was first and seconded during this Seattle meeting, therefore passing

approval to sell the “Register Caliper” for $30 each. These calipers are available to everyone that

wants to purchase them.

We are still looking for volunteers for the position of “President” and Oregon Secretary”. Vince

has completed his term as PNTC Oregon Secretary.

Conrad provided a verbal Treasures Report. Please see the Treasures Report (published in the

PNTC Newsletter) for all the detailed accounting numbers. It was explained to the attendees that

our PNTC money is divided into two kinds of accounts, “Fully Restricted Funds” and “Partially

Restricted Funds”. Funds for the Scholarship Program are “Full Restricted” and must only be

used for that project. We have “General Funds” that pay for things like BITW needs, monthly

meeting expenses and other costs.

The PNTC Board will be meeting today at 12:00pm to review and approve the 2023 Budget,

Updates, Bylaws and usage of Directors & Officers Insurance (. After the PNTC Board approves

the Bylaws they will be posted on the PNTC website for everyone to read, copy and mark-up with

any questions. During the 2023 January and February meetings the attendees will be asked to

vote on these updated Bylaws. It was mentioned that our current Bylaws were updated in 2013

when PNTC registered as a Non-profit Organization. It is now time to update these Bylaws to

current needs.

Meeting attendees that have Sales Tables were reminded to pay there $5 per table.

PNTC Seattle Business Meeting Notes

November 12, 2022

A question was asked “When will we have an updated Roster?” Steve said that the laptop needs

to go to Oregon so that John can work on updates needed to the Roster, then it can be shared

with the membership. During the discussion a request was made to NOT include the updated

Bylaws as an effort to save printing cost, postage weight and file size. We believe that this

request can happen since the Bylaws will be posted on our PNTC website.

New Business:

Proposal to start the Business Meeting at 9:30AM instead of the current 10:00AM:

Steve asked the attendees “What does everyone think about changing the meeting from 10

o'clock start time to a 9:30 start time?” This gives us a little more time for open sale and a little

more time for auction, and a little more time for, for exhibits that people want to come. This would only be for Washington meetings, and if Oregon wants to change then it would have to be

motioned and voted on in Oregon. There was an objection to the time change with concerns for

travel times getting to the meetings and a discussion followed along with various explanations.

The motions was made and seconded to revise the Business Meeting segment of the Washington

Meetings to start at 9:30AM. A show of hands vote was called by Steve, “All in favor” there were

numerous hands raised, “All opposed?” there were 6 hands raised. The motion was carried and

approved for starting the next Washington Business Meeting segment at 9:30AM.

Voting Results and Feedback on Recalling the PNTC Board:

During the October meeting we hosted an in-person paper ballot vote on Recalling all of the

PNTC Board members. Then a follow-up action was performed by providing downloadable

ballots on the PNTC website, and mailing them to Walt White as the collection source. During this November meeting in-person paper ballots were provided to anyone that had not voted via the two other methods. After the November 12th ballots were collected, Steve, Jim and Walt counted them along with opening all the sealed mail-in ballots. The FINAL TOTAL tally was 97 votes to keep the PNTC Board as it currently is staffed, 10 votes to replace the PNTC Board. This issue is now closed, documented and voted on by the PNTC membership.

This issue has caused some very discomforting feelings within our club. At the October meeting

Bill address the attendees by providing his feelings and feedback on the accusations mentioned

during this issue.

Secretary Note: Bill requested that I make these notes as he stated them and share his following

quoted verbal presentation within this document.

Statements as spoken by Bill:

“First of all, I have some thank yous to make to some people. One of them is the

Steve Crow, a Board member that we were talking about voting out for, taking over

for President and doing the job that he's done. Conrad, I want to thank you,

another Board member who put on a very successful Best In the West. Jerry

Lane, another Board member who opened up his museum here last month for a

standing room only crowd of people, and his wife Diane, who put him on a

luncheon that was superb. Vince Bogart, another Board member that has put in a

lot of time being Secretary for the State of Oregon and Jim Gillis, another volunteer

that has worked diligently on the bylaws.

That's an understatement. I think it's about time we started thanking our volunteers

instead of trying to get rid of them. Now, I had some things accusations against me at the last meeting up here that I was taking advantage of the club for my own personal game.

That was very hurtful and also untrue. So after a long ride home from this meeting

last time, I decided to go back on my records and research a few things. So facts

that are true, not something accusations that weren't true. So I gave a

presentation at Jerry Lane’s, and I'm gonna give that presentation now.

It's just too bad that the accusers aren't here to hear this. I'm gonna go back in

history a little bit. 1998, I became president of this club. We were trying to find a

place to. And so we had a vest in the west at the Washington County Fairgrounds

in in Hillsboro, Oregon. They also had a building there called the Clover Leaf

building, and so I decided to rent that building for a monthly meeting. The cost at

that time was $500 a day, which was high, but we needed a place to meet. So we

did that probably about a year. Then they decide to increase the rate to a

thousand dollars a day as president. I decided that we're not going to do that.

They're just sticking it to us. So I decided that we would have our meetings at my

place.

I had a metal barn and I could move some things around. We could have the

meeting in the middle bar, no cost for the club. We did that for a few years then

we outgrew that. Jean, my wife and I at the time, we talked about it. I said, I want

to build a building so that our club would have a place to have meetings. She

agreed. She happened to be the Treasurer at the time too, and uh, no problem

with the club. I just started to start building a facility. I had to do excavation. We

poured a floor. I hired a gentleman to build the building. The cost at the time and I

went back on my records, was $39,000. That included excavation, cement floor,

exterior building, interior building gutter, lean to, and then we decided, you know,

we need a restroom for people. So we build in a restroom cost of $1,800 for

plumbing, toilets, sink cabinets, uh, hot water heater, and the flooring.

Now, if you have a toilet, you gotta have a septic tank. So I have to put in a septic

tank in a drain field, $4,500. Now you have a building you gotta put electricity in

there, plug in lights, $1,500. I needed to paint the building. So I painted the

building. I painted it myself. Brush and roll it. First time, $300. It was cold in there

when we had our first few meetings. Somebody complained and so I decided to

put in a propane heater. Now, this is where one of the complainers suggested that

club paid $4,000 to put in the heating system in my barn. That was not the truth.

The only reason I use that is for meetings. I don't heat the barn otherwise.

I pulled out the receipts for the propane heater, $2,834. Okay. The club decided

that they wanted to help, so they wanted to put in a thousand dollars to help do

that. I told 'em it wasn't necessary. They decided to vote on Oregon and

Washington to approve a thousand dollars to help. I paid the other $1,834 out of

my own pocket. That's fine. Doesn't bother me. You gotta have a propane tank and

I rented that for $45. I had to fill that with a hundred gallons of propane $278.10.

Too bad they're not hearing this. I had to pay for the pipe and stuff, $177. It was

not $4,000 the club paid for that stuff at my place. Now, those things totaled up to

$50,064. Then I got to thinking, you know, there's some other expenses that I ran

into. Let me list them. Electricity for the meetings at cost, gravel for the parking lot

out on the woods and inside of the building, a drain system, so that we didn't have

water running downhill and into the facility. Larry Olson helped me do that.

I didn't keep the receipts on some of these things, Blacktop down in front, folding

tables that I bought, traffic cones, septic tank, had to be pumped last 2002. I think

that's because all the crap that it had been taking the last couple years.

I bought a portable toilet, alarm system, table covers to cover the tables and

Parking lot Disability signs. In Oregon we pay property taxes on assessed value.

Now if you build a building, they raise your taxes. I pay taxes on that every year.

Now, according to 501C3, the club had to pay me rent each month. I said, You

didn't have to do that. No, you gotta do that’s what in the 501C3 and you have to

do that, and it has to be whatever they are renting in Washington. I said, No, I don't

need that much. I say $150 a month. Nope. It's gotta be $300 a month. Exactly

what it is here.

I have four meetings at my place. That's $1,200 a year. So the first year I

wrote a check for the scholarship fund for $1,200, gave it back to the club. Second

year I did the same thing, $1,200 to the scholarship fund. The money came back to

the club. The third year I decided to keep that because I needed to paint the barn

again and I didn't want to be the person painting again, so I had it done $2,500,

and so I used the $1,200 to help pay for that. The next year. I was not happy with

the lighting system, so I had them put in a high intensity lighting system. The cost

for that was $1,200, so I used. Rental money to do that. I use a rental money to

back into helping the club do somethings.

The next, the next project I have, and I’ve already done it already, is that I ordered

an automatic defibrillator and it's supposed to be in the mail coming in the next

couple of weeks. If somebody has a heart attack and their heart is out of ring and

they're essentially dying, you got a chance of bringing 'em back $1,450, and that's

gonna be in the barn.

I'm not taking advantage of the club, guys. Figure it out. It's just too damn bad. The

accusers aren't here to hear this. So I wrote down a few things.

One of them is we built the building so that we could have meetings that are on the

art place and come and have. And if you don't want to come and have fun and you

want to cause problems, then don't come. Simple as that. We don't need it. I don't

expect to be patted on the back for what I've done for the club, but I don't think I

deserve to be stabbed in the back either. And the other thing is, remember, this is

still my personal reside. and I am going to have a say of what happens at my

place. Okay? It's as simple as that, and that's my presentation. I'm sorry that, uh, I

have to come up here and justify myself. I shouldn't have to do this. So thank you”.

Bill’s presentation was followed-up by comments from Conrad as follows:

“Thank you Bill. I never would've got through past Best In The West without mentoring from

Bill because he's been in charge of that for so many times. I assume he's also some

mentoring with Steve as Acting President to this point. Without Bill's leadership assistance, I

don't think this club would even exist.”

Discussion for Stop Usage of PNTC Sales Tags on Sales Tables

Jack Birky raised the topics (suggestion) of stop using the PNTC Sales Tags that are required on

each item placed on a Sales Table that’s for sale. His suggested reasoning was, if the Seller has

their name openly shown on the table, then it should be okay to only place a dollar amount price

tag on the item, not a tag with space for writing the buyer’s names.

This topics had several discussion points and after a several minutes Jack withdrew this

suggestion. Therefore we will still continue usage to PNTC Sales Tags that contain: Seller Name,

Items Description, Bid Price and blank lines for Buyers Names.

Damascus Blades for the 2022/2022 Favor

Bob Herr has some beautiful Damascus blades that were made for the 2020/2022 BITW Favor.

We have used his Damascus blades in the past for the other favors. He has five blades and we

should send one to Lee Valley for installation into the favor that we presented to them. This leave

four Damascus Blades for our membership.

Steve and Bob had a separate meeting, at which they developed the idea of offering one blade at

each of the next four monthly meetings starting in January 2023. The money from these sales

will go into the Scholarship Fund. A motion was first and seconded for this idea. A show of hands

vote was used for approval. There were no opposing hands, all was in favor, therefore this

passes for voting.

Today’s Estate Auction

Our auction today consisted of the remaining items from the Ken McKim estate.

Display of the day

We had one display at today’s meeting by Jim Cook titled “Jim’s Tool Time”, featuring two tools.

The first tool is a “Decometer”, which is a 10 meter long steel measuring strip that was made in

France. Each unit of measure on this strip is 1/10th of a meter. The second tool is a Rosewood

Instrument Makers Clamp with cork on the clamping faces that he obtained at BITW 2022.

The Business Meeting Session was concluded at 10:55 am

Meeting Notes Approved by: Board of Directors, November 16, 2022

Meeting Notes taken by: Walt White, PNTC Washington Secretary