March 9th, 2024 PNTC Board Meeting Notes
Steve Crow.................... President
Chuck Guilford............. Washington VicePresident
Jerry Lane..................... Oregon Vice President (not present at this meeting)
(open position).............. Oregon Secretary
Walt White................... Washington Secretary
Conrad Berthold........... Treasurer (not present at this meeting)
Jim Gillis...................... Washington Director At Large
Doug Simmons............. Oregon Director At Large (viacellphone)
Meeting Locations: Alki Masonic Center in Seattle, WA. and online via Zoom Meetings
The meeting was called to order by Steve Crow and we utilized the agenda that was shared via email to all the Board Members.
Old Business
We discussed the ongoing need for volunteers to help with the Website Upgrade Project. Jim, Josh and Zach have been actively working this project and gathering inputs, but additional help is needed. Our Oregon and Washington Vise Presidents will continue to ask for volunteers at each monthly meeting.
Conrad had to leave before we started this Directors Meeting, therefore this topic was not discussed. We will talk this at the next Directors Meeting.
We need 6 people for a nominating committee.
There should be 3 from Washington and 3 fromOregon.
We currently have two from Oregon and one from Washington.
We will continue to ask for volunteers for this committee at each monthly meeting.
New Business
Steve contacted four different companies requesting a quote for the award ribbons, but he only received two responses. One was over $ 300 and the other was just over $200. Prior to this meeting Steve shared the quote update via email and Conrad agreed that he’s okay with this quote.
A motion was made, and seconded for voting to accept the quote from Awards Unlimited. All attendees were a “Yes” vote and it’s now fully accepted. See Figure 1 for The Awards Unlimited quote.
Figure 1: The Awards Unlimited Quote
Doug presented a feedback concern that he heard from conversations with a couple of PNTC members. They were concerned that we are having too many estate auctions that contain the same items as being sold on membership sales tables. These members are thinking that people are waiting until the auctions for purchasing an item to obtain a better price. Steve mentioned that’s not always true and there have been many times when the auction closing price was higher than a price seen on a sales table.
Everyone want to buy an item at the best price for their budget, and every seller wants to sell at the best price for their item. PNTC Board of Directors cannot control the prices for buying and selling of individual items or items within an estate auction. We do have a backlog of items that must be auctioned and any duplication with items on a sales table is just a coincidence.
Upon further coordination with Chuck via email after this meeting, we have learned that he also heard these types of comments from buyers & sellers in Washington.
This topic will be further discussed at our next Directors meeting.
Chuck introduced the topic of establishing a PNTC Historian position and how should we preserve historic items belonging to the club. There was a conversation, perhaps this could be rolled into the Librarian responsibility. All of the attendees agree that this is a topic that needs more discussion and cloud possibly lead the setting up a “PNTC Historian” position.
• Establishing a PNTC Historian position and defining the responsibilities
• Understanding the Auction vs. Sales issue
• Discussion required for “Newsletter Editor”position
Meeting Notes reviewed and approved by PNTC Board: 12-Mar-24 Meeting Notes taken by: Walt White, PNTC Washington Secretary
PNTC SEATTLE BUSINESS MEETING MINUTES
March 9th 2024
The Business Meeting Session was held at the Alki Masonic Center in Seattle, WA and called to order at 10:10 am by PNTC Washington Vice President Chuck Guilford. We had issues with the PA system volume and its speaker clarity during this meeting.
Chuck welcomed everyone to the meeting, introduced himself and proceeded into the introduction of Board members and Volunteer Helpers.
Introduction of the Board of Directors:
Steve Crow ..................PNTC President
Chuck Guilford ............PNTC Washington Vice President
Jerry Lane.....................PNTC Oregon Vice President (not in attendance)
Conrad Berthold...........PNTC Treasurer
Walt White ..................PNTC Washington Secretary
(open position) ............PNTC Oregon Secretary
Jim Gillis....….........…PNTC Washington Director At Large
Doug Siemens..............PNTC Oregon Director At Large (not in attendance)
Reminder for 2024 Dues Payment:
Everyone was reminded that the 2024 Membership Dues should have been paid by now. The badge color for 2024 is fuchsia. If you have not paid yet, please visit the desk and complete your payment.
Visitors or New Members:
We had 6 new visitors at the meeting today. After each person introduced themselves we wished them a warm welcome and mentioned that they should feel free to ask question about anything from any of the PNTC membership. They were also encouraged to attend the Oregon meetings.
We had two guest that are members of the Pacific Northwest Corner Woodworkers Club based in Mount Vernon, WA. They have about 200 members and their focus is on build furniture and cabinetry items. Conrad has been talking with them about providing a demonstration at 2024 BITW.
Vacancy:
Chuck explained the need for filling our Oregon Secretary opening. If you are interested in this position please contact Steve, Chuck or Jerry.
Treasures Report, BITW Update and Post Cards:
Conrad provided a verbal Treasures Report and some updates for BITW. Please contact Conrad directly if you want a written version of the Treasures Report.
Currently there are about 17 submitted BITW Registration Forms. The BITW Brochure has been shared with other tool clubs and is now published in the Fine Tool Journal. Blank Registration Forms are available on the PNTC website for downloading. Please fill out the Registration Form and send it to Conrad. If you would like to host a demonstration or help with any of the BITW tasks please contact Conrad.
If you want to have a parking spot to sell tools in the parking lot, there will be a volunteer available to put your name on a list. There will be the opportunity to store your sale tools. for the parking lot inside the hotel if you want that also. We will be providing an additional security guard for the full time of the event because we realize that people have a lot of valuable items in their cars.
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PNTC Seattle Business Meeting Notes
March 9, 2024
Scholarship Committee:
Annamarie reminded everyone that she has Scholarship Information Flyers on her table and please take a copy if you know of a student or school program that might be interested.
A question was asked “What is the deadline for submitting applications this year?” Annamarie responded with “May 1, 2024, which is not very far away.” If an application arrives after May 1st, but close to that date, then she might still include it for review.
Election Committee Volunteers Needed:
Steve Crow spoke on the topic of needing Election Committee volunteers. At the end of this calendar year, all the Directors terms in position will expire. Some of the Directors may wish to continue and others might have a different plan for themselves. Per our bylaws, we need to have an Election committee of volunteers that will talk with PNTC members and current Directors about running for any of our elected positions. The names will then be listed on a voting ballot, distributed to the membership and voting will happen.
So far we only have three people that have volunteered, but we need six. We have one Washington person and two for Oregon. We would like to have an even 3 and 3.
Announcements:
The following announcements were briefly discussed:
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Next Meeting dates for all of 2024.
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Project status on getting our PNTC website updated. We still need volunteers to help with this project.
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It was mentioned that PAST (the California Tool Club) is going to have a meeting in April if anyone want to attend that meeting.
Auctions today:
George Polland Estate Auction
PNTC Favor Auction
Scholarship Items Auction
Displays shown today:
“Carving Tools and Carvings” by Nick Milanovich
“Various Tools” by Louie Read
“Plane Tune-up and Usage” by Tim Gray
The Business Meeting Session was concluded at 10:35am. Open Sales was started.
Meeting Notes taken by: Walt White, PNTC Washington Secretary